Position: NCGA Meetings Manager
Responsible for all meeting planning for the National Corn Growers Association.
NCGA Vice President of Marketing & Operations
Duties and Responsibilities:
- Coordinate meeting logistics with the VP of Marketing & Operations for State Staff Meetings, December Action Team and Corn Board Meetings, Commodity Classic, Corn Congress Meetings, and All Staff Meeting.
- Coordinate, research meeting sites, negotiate contracts, and assist in logistics (in some cases with outside Meeting Consultant) for all organization meetings, e.g. State Staff Meetings, All Staff Meetings, Commodity Classic Side Meetings, Spring Action Team Meetings, Corn Board Meetings, Corn Utilization Conference, July Action Team Meetings, Leadership Meetings, Agri-Industry Council Meetings, etc.
- Coordinate with and supervise outside Meeting Consultant.
- Maintain master calendar for all organization meetings and coordinate calendar with Executive Assistant.
- Provide effective direction to other staff regarding meeting specifications and requirements.
- Participate in planning meetings with lead staff and administrative staff and provide suggestions and input based upon professional industry “best practices” and experience.
- Meet with sponsors and lead staff in order to plan agenda and format of meeting, to establish and monitor budgets, and to review administrative procedures and meeting progress.
- Research meeting sites, conduct bidding process for meeting venues, negotiate hotel and vendor contracts.
- Assist staff with coordinating hotel arrangements, including sleeping room block, meeting rooms, food and beverage, audiovisual needs and other requirements as needed.
- Coordinate speaker arrangements, including identification, invitations, management, and onsite support; coordinate special arrangements for VIPs.
- Coordinate services for meetings, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and meeting security.
- Negotiate contracts with service providers and suppliers, such as hotels, convention centers, transportation service companies, restaurants, and speakers.
- Inspect meeting facilities in order to ensure that they conform to lead staff requirements; maintain records of facility and meeting aspects.
- Oversee the preparation of logistical, registration and confirmation materials.
- Assist with monitoring meeting costs; review meeting bills for accuracy, and code for final payment.
- Conduct post-meeting evaluations in order to determine how future meetings could be improved.
- Read trade publications, attend seminars, and consult with other meeting professionals in order to keep abreast of meeting management standards and trends.
- Assist the VP of Marketing & Operations with designated projects and relationships with staff/grower leaders/members.
- Maintain accurate records of budget for areas of responsibility; complete budget and business plans for Marketing Department.
Required Knowledge and Skills:
- Excellent interpersonal and listening skills.
- Able to work independently and make educated decisions.
- Organized, detail oriented and good at time management.
- Excellent customer service and phone skills.
- Must maintain confidentiality.
- Able to follow written and verbal instructions.
- Able to travel (up to 10%).
- Must project a positive and professional image of NCGA in areas of personal appearance, behavior and work habits at all times.
- High School or Business School graduate with five years of meeting planning or meeting industry experience; OR
- A Bachelor’s degree in Business Administration with three years of meeting planning or meeting industry experience, OR
- Any equivalent combination of experience and training that provides the required knowledge, skills and abilities.
- While not required, preference will be given to candidates with the Certified Meeting Professional (CMP) designation.
Interested candidates should send a resume and cover letter to HR@ncga.com by July 7, 2016.
Position: Soil Health Partnership Program Coordinator
The purpose of this position is to serve as the central point of contact and support for the Director and SHP team to achieve key research and communications objectives for The Soil Health Partnership. This includes, but is not limited to, communication, scheduling, and preparation. This position manages and maintains knowledge to connect and leverage relationships/networks, research and communications tools, and information to increase effectiveness and efficiency for the Director and SHP team. This is an exempt position working core hours of Monday through Friday from 8:00am to 5:00pm with extended hours as needed. The position will be located at the NCGA office in Chesterfield, MO.
- High proficiency in Microsoft Office suite (Power Point, Word, Excel etc.)
- Proficiency in customer relationship management and database software
- Ability to assist in coordination of diverse events across a wide geography
- Proficiency in online tools like EventBrite and Constant Contact
- Flexibility to grow with the Soil Health Partnership to adapt to new objectives and utilize new tools to increase program efficiency
- Exceptional organizational skills and attention to detail
- Ability to read, listen, interpret and understand information and ideas
- Ability to see “big picture” and make logical connections amongst diverse project collaborators
- Strong competency in emotional intelligence and the ability to appropriately direct, manage and guide individuals
- Education and/or experience equivalent to a minimum of a Bachelor’s degree from an accredited college or university with a degree in Business, Administrative Assistant or related field
- Four or more years of professional experience in an executive support or administrative position
PROGRAM CORE COMPETENCIES:
- Customer support - Responsive to needs of members and prospects. Takes personal responsibility for service delivered. Is courteous and responsive to members. Sets realistic expectations with members regarding requests for additional services.
- Team support - Is seen as a collaborator, and one who can contribute in a team setting. Encourages all members to participate, and keeps team focused on goals and objectives. Demonstrates a willingness to work with all those involved in the task at hand.
- Initiative - Acts independently while working to achieve performance objectives. Takes action to improve or remedy situations that may be problematic by offering solutions, insights, and suggestions to those involved.
- Adaptability - Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs.
- Results Focus - Can be counted on to meet or exceed goals; pushes self and others for results; is a conscientious worker who can be relied upon to handle unforeseen obstacles.
- Customer Focus - Meets internal and external customer expectations; delivers upon commitments; build customer confidence; follows through on requests gaining trust and respect.
- Judgement - Uses good problem solving and analytical skills in making decisions. Thinks through the impact of decisions and actions on other people and programs.
- Coordination- independently cross checks data, projects, and communications across geography and multi-level collaborations with partnering organizations. Madison, WI
ABOUT NATIONAL CORN GROWERS ASSOCIATION – SOIL HEALTH PARTNERSHIP (SHP)
The Soil Health Partnership brings together diverse partner organizations including commodity groups, federal agencies, universities and environmental groups to work toward the common goal of improving soil health. The SHP is identifying, testing and measuring farm management practices that improve soil health and benefit farmers. We believe the results of this farmer-led project will provide a platform for sharing peer-to-peer information, and lend resources to benefit agricultural sustainability and profitability. An initiative of the National Corn Growers Association, we provide the spark for greater understanding and implementation of agricultural best practices to protect resources for future generations.
NCGA is an equal opportunity employer.